Screen Shots

Key Forms

The following paragraphs highlight key forms included with the program. For a full-size image of the corresponding screen, click on the thumbnail.

	After logging in, one can examine the software's main menu. There are four work menus: Administration, Billing, Payments, and Reporting. Selected details from each work menu are shown below.
	This is the Contacts table editor under the Administration menu. Contacts receive billing statements. Details about the person responsible for accounts receivable at a customer are kept in the main form. The sub form is for listing other people who might also be involved.
	This is the Organizations table editor under the Administration menu. Organizations send statements to customers, also called Contacts. An organization may correspond to a company or a practitioner within a company.
	This is the Accounts table editor under the Administration menu. An account is a combination of a contact and an organization. Each transaction is issued against an account, not a contact. If a person has business and personal billings with an organization, two Accounts must be created.
	This is the Transactions table editor under the Administration menu. The form is used for correcting errors only. Other forms are used to enter transactions. This form is normally read-only, although the Allow Edits button can be clicked to make the form read-write.
	This is the Time form under the Billing menu. Note that it automatically populates the hourly rate based on the account. When start and stop times are entered as decimals (13.25 means 1:15 PM), the form will automatically calculate the bill amount.
	This is the Record Payments form under the Payments menu. There is one row per account in the form, and this display can be limited to only accounts with an outstanding balance. The system default can be used for a thank you message in the account notes, or a custom message can be typed.

Sample Reports

The following paragraphs demonstrate a few reports built into Open Accounting. Click on a thumbnail to load a PDF sample of that particular report.

	This is the Account Statements report available under the Reporting menu. Statement start and stop dates are fully variable: weekly, monthly, or arbitrary billing periods may be used. Subtotals and current balance are shown at the top of the statement with transaction details for the period in the middle. All data for is "live," meaning pulled from the database after the start and stop dates are specified.
	This the Account Balances report under the Reporting menu. Used for accounts receivable management, separate reports for all or outstanding balances are offered. Details include the same summary information at the top of an account statement.
	This is the Deposit Record report under the Reporting menu. The report is used for auditing bank deposits: payments are collected in batches and assigned a deposit number. These batches can then be reconciled with a monthly bank statement.